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Temporary Accounting Tech – UTemps

University of Texas at Austin

This is a Full-time position in Austin, TX posted August 22, 2021.

Job Posting Title:Temporary Accounting Tech
– UTemps
– Hiring Department:UTemp Pool
– Position Open To:All Applicants
– Weekly Scheduled Hours:40
– FLSA Status:Non-Exempt
– Earliest Start Date:Immediately
– Position Duration:Expected to Continue Until Nov 09, 2021
– Location:UT MAIN CAMPUS
– Job Description:Perform accounting functions of processing payments, deposits, correction vouchers, and posting cost information within the work order system.

Completes mail distribution and submittal of invoices in the BFS Invoice Tracker system.
– Job Details: General Notes Applicants: Resume must reflect skills and experience related to this assignment.

The projected end date of this assignment is November 9, 2021.

Only selected applicants will be contacted.

This position may transition from temporary to regular status.

This position may be filled at any time.

No emails or phone calls, please.

Responsibilities * Process vouchers and official occasion payments in DEFINE (VP1, VP2, VPE documents) with appropriate documentation ensuring prompt payment to vendors with minimal errors.

Processing of purchase order payments (VP1) using a 3-way match process of the invoice, packing slip/receiver, and Point Plus system.

Resolve billing issues with vendors professionally and in a timely manner.

* Provide proper distribution of US mail and submittal of invoices into the BFS Invoice Tracker System.

This would also pertain to invoices that are received via the BFS-OperatingAccounting team email address.

Post cost information to FAMIS immediately after processing electronic vouchers to ensure prompt and accurate billings to clients.

Process correcting vouchers in DEFINE (VT6 documents) between accounts with authorized approval and within the allotted time* Properly code all Procard vouchers in DEFINE (VP7 documents) and process within allotted time with minimal errors to ensure prompt reconciliation to department accounts.

Work with credit card holders to resolve discrepancies with supporting documentation.

Act in one of the Cash Handling roles, receiving funds or processing deposit vouchers in DEFINE (VC1 documents), while ensuring there is a separation of duties in compliance with UT policy.

Assist in processing travel requests (VE5) submitted by departments utilizing the Request Form System.

Ensure proper and sufficient information is given in order to complete the request.

Provide consistent, timely, and reliable communication via e-mail, telephone, or in-person to University client departments and vendors.

* Create and update written procedures, as necessary, for primary tasks.

Maintain paper and electronic records in accordance with UT Austin record retention policies.

Maintain assigned invoices within the BFS Invoice Tracker system.

Act as backup for co-workers when needed.

Cross-training in other Accounting areas, to further gain knowledge and skill.

Other related functions as assigned.

Required Qualifications High school graduation or GED.One to four years of experience in governmental or commercial accounting or equivalent area of complexity.

Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Word, and Microsoft Outlook.

Excellent problem-solving skills.

Excellent written, verbal, and interpersonal communication and customer service skills.

Demonstrated ability to take initiative and work both independently and as a team member without day-to-day supervision.

Ability to multi-task and prioritize.

Demonstrated ability to work under pressure of deadlines, while maintaining a high level of accuracy and attention to detail.

Excellent organizational skills.

Professional demeanor.

Preferred Qualifications Bachelor’s degree in accounting, business, or related field.

UT Austin experience desired, with proficiency in DEFINE.

Familiar with UT Austin vouchering and accounting policies and procedures.

Experience processing web-based documents.

Experience with electronic accounting and work management systems.

Demonstrated proficiency in gathering, analyzing, presenting financial data, and making recommendations.

Experience with accounts receivable and cash handling.

Salary Range $18.25 Working Conditions Attire: Business casual Work Shift * M-F, 8 am
– 5 pm Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.

Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application.

The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

– Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
– Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
– Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.

– Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

– Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

– Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.

You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment.

Failure to do so will result in loss of employment at the university.

– E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.

The university’s company ID number for purposes of E-Verify is 854197.

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