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Administrative Assistant 5

Kforce Finance and Accounting

This is a Full-time position in Plano, TX posted May 16, 2021.

Kforce has a client that is seeking an Administrative Assistant 5 in Plano, TX.

Responsibilities: Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.) Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism; Assists with maintaining continuous executive and industry contacts Maintains the Executive’s itinerary and schedule with specific attention to detail; Identifies critical level of communications and the need for the Executive’s notification; Interprets and clarifies requests, and assists with required responses and action Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications Prepares and makes domestic and international travel and accommodation arrangements; Schedules and plans meetings and appointments for the Executive and special visitors; Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements; Obtains detail direction from dispatchers and other executives Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies; Coordinates executive meetings and schedules with internal leadership via executive admin staff Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.; Establishes executive level documentation standards and creates templates and styles to be used
Job Requirements:

Bachelor’s degree with at least 3-5 years of EA experience supporting C-level executives and staff Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts Ability to communicate both verbal and written for internal and external personnel at all levels Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents Handle highly confidential and sensitive materials and issues Kforce is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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