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Administrative Assistant


This is a Contract position in Dallas, TX posted July 3, 2022.

Job DescriptionLocation: Humble, TXOffice Hours:Tuesday
– Saturday 12 PM
– 6 PMJob SummaryThe Administrative Assistant supports and assists general office activities and projects with administrative tasks.

Provides customer service support.

Under moderate supervision, work may involve contact with homeowners and board members.Job Duties and Responsibilities Duties include but are not limited to:Organizes and prepares correspondence relating to association business.Receives and responds to incoming calls from homeowners, Board members and vendors.

Follow through on various requests.Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator.Processes and distributes incoming and outgoing mail for the office and Associations.Prepares and assists community managers with monthly board packages and in-house mailings.Updates homeowner and association information in C3 and shared files.Relieves concierge/telephone operators on an as needed basis.Keeps work spaces organized and maintained.

Alerts Office Manager of low supplies and assists in supply stocking and distribution.Processes print jobs, scanning and faxing as general office support when needed.Files association documents for Community Managers.

Arranges for delivery and pick up of documents from storage when necessary.The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification.

Management reserves the right to add, modify, change or rescind the work of different assignment positions.Other duties as assigned.RequirementsKnowledge and SkillsKnowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.Professional communication skills (phone, interpersonal, written, verbal, etc.).Professional customer service skills.Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.Interpretation and completion of verbal and/or written instructions at a proficient level.Knowledge of general office equipment (copier, fax, phone systems, etc.).Knowledge of company policies, procedures and forms.Confidentiality and discretion in the performance of all duties and responsibilities.Time management and time critical prioritization skills.Education and ExperienceHigh School Diploma or GED Required0
– 3 years of directly related or closely related experienceCompany DescriptionWith more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide.

Our 10,000 team members lead the industry with unrivaled education, expertise and trailblazing innovation.

For more than 40 years, Associa has provided solutions designed to help communities achieve their vision.

To learn more, visit

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