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Administrative Assistant

Integrated Real Estate Group (Integrated Lifestyles)

This is a Full-time position in Southlake, TX posted June 24, 2021.

Integrated Real Estate Group

Integrated Real Estate Group is a fully integrated service company providing development, construction, property management, architectural, & engineering management services in the Dallas Fort Worth Area.

IREG has developed, owned and managed thousands of senior housing and multifamily properties over our 20 year history.

We are seeking a driven, energetic Administrative Assistant join our fast-paced team in Southlake, TX.

This is a permanent, full time position.

Our ideal candidate will communicate professionally and accurately with all leadership teams, Executives Assistants and the CEO.

We are looking for a confident professional, that can handle stress and speak up when needed to Executives.

Our culture is filled with high-energy, type A team players that are seeking an additional key player to help us continue our success!

Job duties
Schedule/Coordinate staff and other meetings, maintain conference room calendar Schedule appointments and Maintain Executive calendars Heavy email correspondence Schedule travel arrangements for at least three Executives Submit expense reports Create and maintain filing systems, both electronic and physical Notarize documents Mail/Courier documents Order office supplies, maintain office equipment Handle sensitive information in confidential manner Reply to email, telephone or face to face inquiries Resolve Administrative problems Receive, sort and distribute mail Answer telephone calls, pass on messages Maintain contact with CEO’s assistant, backup for CEO’s assistant

Must haves
Anticipate needs, be proactive, think quickly and efficiently, attention to detail Great communication skills (professional, can listen, understand and react appropriately, relay messages and information in a timely manner) Great organization skills (Multitask, keep track of items, organized) Great Time Management Skills (prioritize and ability to work through distractions, stay focused and when to move from one task to next, Punctual) Dependable, Reliable, Adaptable, Flexible (might need to work through lunches, eat at desk, stay late at times) Confidentiality / Good Office Diplomacy skills Very familiar with Outlook and proficient in Microsoft Office Some accounts payable/receivable background and investments perhaps Problem Solver (think outside the box), doesn’t wait to be told for everything Resourceful Proven administrative experience, possible in supporting multiple executives Patient yet can be persistent

IREG is an Equal Opportunity Employer.

IREG participates in e-verify for employment authorization verification.

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