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Administrative Assistant – Corporate Communications

LyondellBasell

This is a Full-time position in Houston, TX posted June 23, 2021.

LyondellBasell (NYSE: LYB) is one of the largest plastics, chemicals and refining companies in the world.

Driven by its employees around the globe, LyondellBasell produces materials and products that are key to advancing solutions to modern challenges like enhancing food safety through lightweight and flexible packaging, protecting the purity of water supplies through stronger and more versatile pipes, improving the safety, comfort and fuel efficiency of many of the cars and trucks on the road, and ensuring the safe and effective functionality in electronics and appliances.

LyondellBasell sells products into more than 100 countries and is the world’s largest producer of polypropylene compounds and the largest licensor of polyolefin technologies.

In 2021, LyondellBasell was named to Fortune Magazine’s list of the ‘World’s Most Admired Companies’ for the fourth consecutive year.
Basic Function
The Administrative Assistant is responsible for supporting a wide range of corporate communications activities ranging from support of the CEO’s town hall meetings, media events and earnings calls to maintaining and managing calendars, processing and filing various documents in support of strategic communications campaigns or activities.

This position plays an integral role in the crisis communications organization.

Roles & Responsibilities
Job Specifications: The ideal candidate has the ability to stay on top of the tasks assigned, with flawless execution.

An attention to detail is essential to this role.

A successful incumbent has excellent interpersonal and organizational skills, can work well under pressure has respect for deadlines, and can interact with senior executive leaders.

Given the volume of activities undertaken by the department, the Administrative Assistant should be organized but flexible and enjoy working in intellectually challenging, fast-paced and fun environments.

Administrative tasks include ordering supplies, processing invoices and expense reports, shipping marketing and communications materials in support of company communications efforts.

This role may also be asked to step in from time to time to assist with other tasks that might include proofreading documents, etc.

This position reports to the Director of Corporate Communications and is located in Houston, Texas.

Responsibilities and Accountabilities: * Support the Corporate Communications team with general administrative support including scheduling meetings, preparing materials for meetings, ordering supplies, managing expense reports, coding invoices and other supporting tasks as requested.* Complete all tasks on time with attention to detail.

Work product should be of the highest quality.

* General invoice coding and processing* Poster etc.

distributions/shipping* Making/booking travel arrangements* Coordinate weekly department priorities and calendar (activity report)* Data Base Construction/Maintenance* Meeting room arrangements* Confidently compose simple business transmittal correspondence* Complete word processing, graphical presentations, spreadsheet, process flows, and assignments as requested.* Screen mail and phone calls.* Manage calendar for the director and senior manager of external communication.* Coordinate internal and external meetings and conferences, including travel, hotel, food service.* Process and track vendor payments and expense reports.* Organize & maintain file systems & current documents.* Track project management benchmarks & update project plans.* Develop, update and maintain practice group sections on company intranet website.* Coordination of departmental/HR logistics for recruiting of new hires.
Min.

Qualifications
Education & Licenses/Certifications * Minimum high school diploma.

Associates or Bachelor’s degree preferred.

Work Experience: * 5+ years of experience* Experience in chemical, energy or engineering industry is desirable Skills: * Superior English skills, including advanced knowledge of English grammar and punctuation* Ability to speak with confidence to individuals and groups at all levels* Attentive to details* Ability to work on a cross-national team* Advanced level of technical skill including an above-average working knowledge of the following software:* Microsoft Word, PowerPoint and Excel* Outlook* SAP* SharePoint
Preferred Qualifications Competencies Builds effective teamsCollaboratesCultivates innovationCustomer focusDemonstrates courageDrives resultsEnsures accountabilityInstills trust and exemplifies integrity
Must be at least 18 years of age and must be legally authorized to work in the United States (US) on a permanent basis without visa sponsorship.

LyondellBasell does not accept or retain unsolicited résumés or phone calls and/or respond to them or to any third party representing job seekers.

LyondellBasell is an equal opportunity employer.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, and other protected characteristics.

The US EEO is the Law poster is available here .

Nearest Major Market: Houston

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