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Administrative Assistant HCTRA

Ferrovial Services

This is a Full-time position in Houston, TX posted July 11, 2021.

Position SummaryMaintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers. Primary Duties and ResponsibilitiesGreets clients, customers and contractors that come into the office.

Answers phone and retrieves faxes and mail.

Sorts items and directs visitors to appropriate personnel.May assist with time cards under the direct supervision of a Senior Project Administrator.

May enter timekeeping information into company system and perform some filing of timekeeping documentation.Responsible for completeness of overall files including: employee files, expense report files, invoices, etc.Assist with maintaining supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.Prepare invoices for payment by ensuring proper documentation is attached, correct forms and submission forms are completed and payment signatures are obtained.Assist with scheduling miscellaneous meetings for office; may prepare communication pieces for distribution or may take notes from meeting with the intent to distribute to employees.Data entry.Assist the Senior Project Administrator with preparing reports.All other duties as assigned.Avoids legal challenges by complying with federal, state, and local legal requirements.Positively contribute to a diverse, inclusive and fair work environment, free from discrimination, bullying and harassment.Carry out all duties in line with Company policies and procedures as amended from time to time. Knowledge, Skills & AbilitiesAbility to learn and apply knowledge of policies, practices, business theories and systems.Attention to detail and ability to coordinate and provide administrative support toDemonstrated writing skills required to compose general and detailed correspondence.Must be able to effectively communicate with persons in and outside of the organization.Ability to multi-task and work in a fast-paced environmentHigh level of attention to detail, initiative, problem solving, personal organizational and leadership skills.24/7 Operations-Occasional holidays, nights, weekends are required. Education and ExperienceHS Diploma or GED requiredDemonstrated knowledge of MS Office (Outlook, Word, Excel, and PowerPoint) required. Work Conditions/Physical DemandsMust be able to sit for long periods of time and occasionally stand and/or walk for short periods of time.Must be able to lift up to 20 pounds.

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