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Administrative Assistant – Legal

Firefly

This is a Full-time position in Dallas, TX posted April 25, 2021.

FIREFLYFirefly is a category-defining and fast-growing Silicon Valley ad-tech startup.

We aim to take the Out of Home advertising platform and make it truly digital.

Our investors are some of the best VCs in Silicon Valley, including Google Ventures.

Firefly operates a network of Internet-Connected Digital Screens on taxis and rideshares in the most impactful markets in the US; thereby serving location and time-dependent advertising and content for brands such as Colgate Palmolive, Salesforce, Lyft, Puma, Adidas, United Airlines, and many others.The Administrative Assistant
– Legal is responsible for providing administrative/legal assistant support to the legal department and other departments such as finance, human resources and facilities.

Main ResponsibilitiesProvide administrative support to the General Counsel and Chief Financial Officer Prepare company filings, maintain corporate licenses and handle insurance-related matters Provide contract support for standard corporate agreements, such as non-disclosure, employment, marketing, and independent contractor agreementsMaintain the legal contract management process by tracking contract status, prioritizing contracts for review, and processing executed contracts in accordance with department proceduresMaintain efficient legal filing system and manage retention of electronic and paper documents (e.g.

contracts, employment agreements, NDAs, and other key documents)Provide other support to the human resources, finance and facilities functions Key SkillsProficiency with MS Office, including intermediate-advanced skills with Outlook, Word, Excel & PowerPointAbility to appropriately handle critical information and sensitive situations in a timely mannerFlexibility to handle a variety of tasks and shift priorities simultaneously.Self-motivated, enthusiastic and customer service oriented.Excellent organization and time management skillsAbility to remain calm under pressure and handle a variety of situations with peers and leaders in a professional mannerAbility to work effectively with others in a fast-paced organizationRequired QualificationsBachelor’s degree A minimum of five years’ experience working as an administrative assistant preferably in an in-house setting (legal department)Must possess excellent, quick analytical skills, as well as planning and organizational skillsMust be an independent thinker and able to make quick decisions based on rational processesProven ability to collaborate as well as work independentlyThorough knowledge and experience in Microsoft Office products (Word, Outlook, Excel)Able to quickly read and analyze complex information and to share that information in sharp and pointed ways that have impact.

Ability to develop recommendations for approval.Demonstrated aptitude for learning new subjects and technologiesFirefly Is An Equal Opportunity Employer.

All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability.To all recruitment agencies: Firefly does not accept agency and unsolicited resumes.

Please do not forward resumes to our Firefly employees or any other company location.

Firefly is not responsible for any fees related to unsolicited resumes.

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