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Administrative Assistant / Office Manager

4G Clinical

This is a Contract position in Laredo, TX posted September 28, 2021.

Description Fast Company included us in its 2020 Best Workplaces for Innovators list, honoring businesses and organizations that demonstrate a deep commitment to encouraging innovation at all levels.

4G Clinical came in at 8 for its dedication to building a culture that fuels innovation, curiosity and the spirit of experimentation in all facets of the business from product development and brand to services and staffing.

We were also voted one of the 2018 Best Places in Health Care & Biopharma by Great Place to Work® and FORTUNE .

4G Clinical is a global leader in randomization and trial supply management (RTSM) and supply forecasting optimization software for the life sciences industry, offering the only fully cloud-based, 100% configurable and flexible solutions utilizing natural language processing (NLP) to accelerate clinical trials.

4G Clinical is headquartered in the Boston Biotech corridor of Wellesley, MA, with offices in Europe and Asia.

The Administrative Assistant / Office Manager will manage the day-to-day operations of the Wellesley office, support the operational needs of other office locations, and provide administrative support to the Leadership Team.

Job Requirements: RESPONSIBILITIES Office Management Maintain general office upkeep (keeping supplies stocked, emptying dishwasher, etc.) Order and maintain office supplies Manage service vendors for all US offices Answer phones and greet visitors Sort incoming mail and ensure it gets to the correct recipient Problem-solve issues, as needed Administrative Provide administrative support to the leadership team, including scheduling calls and meetings Track expenses and submit expense reports for the CEO and CTO Assist in planning and execution of customer, corporate, and team meetings REQUIRED EXPERIENCE The position requires a minimum of three (3) years’ experience as an administrative assistant and familiarity with the office management function.

EDUCATION AND/OR CERTIFICATION REQUIREMENTS No degree is necessary for this position.

OTHER SKILLS/REQUIREMENTS Strong interpersonal skills are essential.

Must be able to handle confidential information with discretion, have excellent written and verbal communication skills, organizational skills, be able to multi-task and prioritize work, have a strong attention to detail, and complete administrative tasks with minimal supervision.

Familiarity with Microsoft Office is a must.

Familiarity with Google applications is desired, but not required.

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