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Administrative Assistant – RHTT


This is a Full-time position in Dallas, TX posted July 2, 2021.

This Administrative Assistant will support the the VP of our Retail, Hospitality, Travel and Transportation Industry segment.The Administrative Assistant must be able to operate within a fast paced, growth environment that constantly changes.

This person must be flexible and demonstrate the ability to manage ambiguity.

They must be willing and able to provide efficient and effective administrative activities to support management and their teams, including senior level executives.They should be a results-oriented, self-motivator who can work proactively and independently.

Key Responsibilities: Maintain team calendars, schedule appointments and conference calls, prepare itineraries, and make travel arrangements.

Compose and prepare memos, letters, and other correspondence as needed.

Sort and distribute mail, maintain files and records, order office supplies, including kitchen items and order equipment.

Maintain organization charts and key distribution lists.

Process department invoices and check requests through Accounts Payable.

Handle confidential information with the utmost discretion.

Intimately know internal office functions such as, but not limited to, use of I-Expense, CAR, Changepoint, Workday, HR forms, Attendance, process payroll updates, POs, technical support, etc.

Effectively and efficiently prepare presentation materials.

Assist with preparation of meeting; booking conference rooms, scheduling conference calls, catering, etc.

Provide facility support in coordination with property managers and, vendors, including tidying conference rooms, etc.

Coordinate office events such as employee celebrations and internal meetings.

Monitor function of all office equipment such as LAN, printers, phones and fax.

Mail & shipping administration.

Occasionally perform receptionist duties for the office.

Greet and escort visitors.

Support human resources administrative needs in the areas of immigration, new hire orientation and intern program support.

Apply continuous improvement creating processes and infrastructure, to drive effective and efficient processes and improve performance of Teradata overall.

Basic Requirements: High school diploma or GED.

Thorough knowledge and high proficiency with Microsoft Office Suite of products, primarily PowerPoint, Excel, Word and Outlook.

Demonstrated basic analytical & mathematical skills; ability to perform research, data gathering, basic data analysis.

Key Attributes: Ability to multi-task and provide cross
– organizational support.

Ability to perform and prioritize multiple projects simultaneously.

Strong written and verbal communication skills; strong editing and grammar skills Excellent attention to detail and strong planning abilities.

Positively represent Teradata through proper phone etiquette, providing phone coverage, and efficiently routing and screening messages.

Excellent organizational skills, including the flexibility and ability to work efficiently and concurrently with multiple organizations and managers.

Relies on experience and judgment to plan and accomplish goals.

Preferred Requirements: Associates Degree Experience working with a multi-national company Experience supporting senior level executives.

Work Environment.

The role will be based in ourIrving, TX office and will be a hybrid in-office/work-from home model.

Teradata helps businesses unlock value by turning data into their greatest asset.

We’re the cloud data analytics platform company, built for a hybrid multi-cloud reality, solving the world’s most complex data challenges at scale.

Collectively, we endeavor to serve equal parts innovator and contributor.

Because our mission isn’t just about the collection of data it’s about revolutionizing the future of transportation to save lives, optimizing energy costs to make the planet a cleaner place, and using data to predict and identify cancer risks.

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