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Administrative Associate III

Texas A&M University-Commerce

This is a Contract position in Commerce, TX posted August 19, 2021.

Job Title

Administrative Associate III

Agency

Texas A&M University – Commerce

Department

Counseling

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience ” page has a section provided “ Attachments (Resume/CV, References, Cover letter, etc.) ” to upload required documents.

  • Use the Upload button to add each document.
  • You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
  • All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
  • Incomplete or improperly submitted applications may be excluded from consideration.

Please provide the following documents:

  • Cover Letter
  • Resume/CV
  • Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
  • Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matters, please contact us at HR.Hiring@tamuc.edu .

SUMMARY:

The Administrative Associate III, under general supervision, provides complex administrative support work.

DUTIES & RESPONSIBILITIES:

  • Participates in the planning and execution of administrative operations. Serves as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.
  • Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.
  • Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services.
  • Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
  • Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. Prepares documents, packets and notices and distributes as needed or required.
  • Assists with account management. Assists with the preparation of the department budget and tracks expenditures.
  • Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. Records minutes of staff, program and department meetings.
  • Maintains office supplies and equipment. May serve as a liaison for departmental equipment and service contracts.
  • Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
  • May coordinates activities and assign work to student workers and support staff. May participate in the hiring, training, and supervision of student workers and other support staff.
  • Assists with and analyzes requirements for projects or other department initiatives.
  • Assists with student recruitment and retention.
  • May assist with adding and maintaining department specific web-based information or may coordinate content maintenance efforts.

MINIMUM REQUIREMENTS:

  • Education: High school diploma or equivalent combination of education and experience.
  • Experience / Knowledge / Skills: Three years of related experience. Knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills.
  • Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality.
  • Licensing/Professional Certifications: None
  • Physical Requirements: None
  • Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Degree preferred. Administrative support experience in higher education. Knowledge of and experience with Famis, Cascade and Banner.

SUPERVISION OF OTHERS:

May supervise student workers and graduate assistants.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Texas A&M University-Commerce is committed to promotion of diversity and thus all employees are expected to facilitate a work environment that encourages knowledge of, respect for, and ability to engage with those of other cultures or backgrounds. This job description is not an employment agreement or contract. The University has the exclusive right to alter this job description at any time without notice.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

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