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Assistant Project Manager/Administrative Assistant

Udelhoven Oilfield System Services Inc

This is a Contract position in Floresville, TX posted August 17, 2021.

Assistant Project Manager/Admin Assistant

Job Description:
The primary role of this position as an Assistant Project Manager (APM) is to support the project manager in the full range of contract documents and construction process. The APM takes an active role in and guides projects and project teams in each phase of work including scoping, design, construction documents, pre-construction, construction, close-out, and post-construction services.

The APM develops and maintains positive relationships with clients, consultants, and the construction team. The APM conducts team meetings and assists the Project Manager in client meetings and prepares estimates used by management for planning, organizing, scheduling, and monitoring work.

The APM assists the Project Manager in all construction related activities, including contract document management, submittals and RFI processing and response, record drawings, and close out.

The APM shall keep track of all project deadlines, deliverable work products, and project timelines. This includes processing and managing the reproduction and distribution of construction documents for a wide variety of project types. It also includes coordinating communication efforts such as document scanning, duplication, and incoming and outgoing correspondence, as well as maintaining and organizing department and project files.

Duties:

  • Understanding of basic construction drawings
  • Order office stationery and supplies
  • Maintain a filing system for data on customers and external partners
  • Distribute incoming and outgoing mail
  • Organize, store and print company documents as needed
  • Answer and redirect phone calls
  • Make travel arrangements
  • Handle queries from managers and employees
  • Update office policies and ensure compliance with them
  • Time Keeping

Qualifications:

  • At least 2 years’ experience as a Project Coordinator or Assistant Project Manager
  • Excellent oral and written communication skills
  • Report-writing skills
  • Good organizational skills and initiative
  • Proficient computer skills in Microsoft Word, Excel, and MS Project

Location: Floresville, TX

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