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Executive Administrative Assistant

Petco Foundation

This is a Full-time position in San Antonio, TX posted March 3, 2021.

nnThe Petco Foundation was founded in 1999, formalizing Petco’s longstanding commitment to animal welfare.

Over the years, the Petco Foundation has served as a leader and valued partner in animal welfare, always focusing on one thing: Creating a better world for animals and the people who love and need them.nn nn n nn nn Essential Job Functions: nn nn1.

Prepare and maintain the managers’ schedules, to include meetings, budgets, etc., and support ongoing communication to support the managers and department in his or her absence.

Make travel arrangements.nn nn2.

Answer incoming phone calls to the department, which may require call screening and/or rerouting to the appropriate person(s), or fielding routine inquiries and resolution of problems or issues affecting the department.

Greet visitors and determine whether they should be given access to specific individuals.nn nn3.

Compile data and conduct research.

Efficiently create complex documents, reports or presentations using MS Word, spreadsheet software and/or PowerPoint.

nn nn4.

Maintain a record of all departmental correspondence in supporting files.

File and retrieve corporate documents, records, and reports.nn nn5.

Open, sort, and distribute incoming correspondence, including faxes and email.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.nn nn6.

Prepare responses to correspondence containing routine inquiries.

Type department correspondence from verbal or written directions.nn nn7.

Prepare agendas and make arrangements for meetings.

Attend meetings to record minutes.

Accurately compile, transcribe, and distribute minutes of meetings.nn nn8.

Analyze data to determine appropriate course of action from responding to customer service issues to project planning and coordination.nn nn9.

Assist in department projects.

Provide project coordination.

This task includes project analysis maintenance of project timelines, assistance in setting up and conducting project meetings.

nn nn n nn nn Other duties and responsibilities: nn nn1.

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.nn nn2.

Address and resolve or refer customer/employee or other complaints through telephone and written correspondence, and follow through to ensure that the resolution is in line with the Company’s goals.nn nn3.

As instructed, track department personnel’s progress toward assigned tasks.nn nn4.

Independently prioritize and accomplish multiple tasks within established timeframes.nn nn5.

Train other clerical staff as required or needed.nn nn6.

Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Set up and oversee administrative policies and procedures for offices or organizations.nn nnPerform additional duties as assigned or required.nn nn nn

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