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Sr. Administrative Assistant (VP Customer Support)

Airbus Helicopters, Inc.

This is a Full-time position in Grand Prairie, TX posted April 24, 2021.

Sr.

Administrative Assistant (VP Customer Support)+ Jobs+ Login+ 13-Apr-2021 to 27-Apr-2021 (EST)+ 10345 VP Customer Support+ Grand Prairie, TX, USA+ competitive at market value depending on the candidate’s experience+ Hourly+ Full TimeThis position offers the following benefits: Medical insurance, Dental insurance, Vision insurance, Prescription insurance, Healthcare Advocacy, Employee Assistance Program, Flexible Spending Accounts, Health Savings Accounts, Basic & Voluntary Life and Accidental Death & Dismemberment insurance, Short and Long-term Disability insurance, Voluntary Accident insurance, Voluntary Critical Illness insurance, Identity Theft & Fraud Resolution insurance, Legal Plan insurance, 401(k), Travel Assistance, International SOS insurance, Paid Vacation, Paid Personal/Sick Time, Paid Holidays, Tuition Assistance, Bonus(es).

These are our current benefit offerings for the 2021 plan year and are subject to change without notice.Email Me Similar JobsEmail Me This JobAirbus is an international pioneer in the aerospace industry.

We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale.

We aim for a better-connected, safer and more prosperous world.A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and aworldwide leader.Airbus has built on its strong European heritage to become truly international with roughly 180 locations and12,000 direct suppliersglobally.

The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than sixfold order book increase since 2000.Position Summary:Perform a variety of administrative functions and provide support to coordinate the day-to-day correspondence, travel, schedule and activities for the VP Customer Support.Primary Responsibilities:+ Coordination: 50%+ Coordinate executive communications, including taking calls, responding to emails and interfacing with clients+ Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.+ Manage internal department and inter-departmental coordination+ Schedule meetings with external customers and with other AHNA departments and personnel within Airbus Group as required.+ Uphold a strict level of confidentiality+ Maintains customer confidence and protects operations by keeping information confidential.+ Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.+ Collaborative individual with a positive attitude, enthusiasm, professionalism and strong work ethic with a high level of integrity+ Support S management team as required+ Assume responsibility for the timely completion of various projects as well as action items in e-mail+ Coordinate various communication tools and activities within the department and with other departments within AHNA+ Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.+ Maintenance of department filing systems+ Order and maintain office supply inventory+ Self-starter with the flexibility and willingness to take on new tasks/projects and adapt to changes in current responsibilities as the need of the business evolves.+ Communication: 30%+ Compile data, preparing reports and distributing as necessary (Executive brief, etc.)+ Manage calendar & meeting organization+ Respond to routine e-mail requests as necessary and ensuring attention to urgent items+ Screen and direct incoming telephone calls+ Compose correspondence+ Maintaining contacts+ Greet and escort visitors+ Travel and Expense Management: 20%+ Arrange domestic and international travel and submit for management approval.+ Prepare and track expense reports and reconcile American Express statement.

Assist in the development of annual department budget.

Input budget data for proper tracking purposes+ Assisting in the proper distribution of budget by coding invoices for paymentAdditional Responsibilities:+ Provide support to MRO departments+ Other duties as assigned.Qualified Experience / Skills / Training:Education:Required:+ High school diploma or equivalentPreferred:+ Bachelor’s DegreeExperience:Required:+ Minimum 6 years of administrative experience.Preferred:+ Previous SAP ExperienceLicensure/Certifications:Required:+ N/APreferred:+ N/AKnowledge, Skills, Demonstrated Capabilities:Required:+ Organizational abilities: able to manage numerous duties simultaneously; set priorities and develop a plan of action highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment+ Problem solving skills: solve issues that arise with the confidence of good judgement+ Planning talents: anticipate resources that are needed to complete projects on time+ Time Management: use electronic calendar to identify and schedule meetings that maximize attendanceCommunication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):+ Requires ability to communicate effectively verbally and in written form in English; must be able to interact with all levels of staff and management+ Possess strong interpersonal skills for fostering teamwork and creating positive connections with internal and external customersTechnical Systems Proficiency:+ Office software programs, including spreadsheets, databases, graphic presentation software and sending messages via email and some social mediaTravel Required:+

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