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Sr. Administrative Coordinator

Asun Star Consulting

This is a Contract position in Del Rio, TX posted July 3, 2022.

Summary of PositionUndertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day-to-day affairs, and most effective use of her time.

Handle sensitive and complex issues in a professional and objective manner.

Take initiative as appropriate especially in the Director’s absence.Tasks will include managing the Medicaid Program Department and managing Jr.

Administrative Coordinators.

Sr.

Administrative Coordinators also assist in managing the ABA Department as well as the In-Home/In-Field Department.

The ideal candidate is competent in prioritizing and working with little supervision.

They will be self-motivated and trustworthy.The Sr.

Administrative Coordinator ensures smooth running of our company’s offices and contributes in driving sustainable growth.Main responsibilitiesCoordinate office activities and operations to secure efficiency and compliance with company policies.Supervise administrative staff and divide responsibilities to ensure performance as needed.Manage agendas/travel arrangements/appointments etc.

for the upper management.Manage phone calls and correspondence (e-mail, letters, packages etc.).Create and update records and databases with authorization related data.Track stocks of office supplies and place orders when necessary.Submit timely reports and prepare presentations/proposals as assigned.Assist colleagues whenever necessary.Screen calls, enquiries and requests, and deal with them when appropriate.Assist w/ completion through research, document organization, sending outAnswer phones and assist w/ employee questions and problems, CM problems and reassignments.Create and send out email and letters that are company based.Attend needed meeting / Trainings for the Company.Meet and greet visitors at all levels of seniority.Supervise all incoming/outgoing mail and emails into the main company email.Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.Maintain Director’s office systems, including data management and filing.Maintain records of Director’s contacts.Assist Director in researching and following up with action on matters which fall within the Director’s responsibility
– chasing responses, triggering follow-up action.Produce documents, briefing papers, reports and presentations for the Director.Any other duties as may reasonably be required by the Director.RequirementsRequirementsProven experience as an office administrator, office assistant or relevant role.Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the company.Excellent organizational and leadership skills.Familiarity with office management procedures and basic accounting principles.Qualifications in secretarial studies will be an advantage.High school diploma; BS/BA in office administration or relevant field is preferredEducated to degree level or equivalent.Excellent attention to detail, with the ability to maintain a high level of accuracy.Experience of electronic diary management.Ability to organize and plan own work.A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.Ability to work on own initiative.Ability to deal with sensitive information with discretion and to maintain confidentiality.Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.Knowledge, Skills and Abilities RequiredAble to exhibit a high level of confidentiality.Ability to make administrative/procedural decisions and judgmentsAbility to coordinate and organize meetings and/or special events.Clerical, word processing, and/or office skills.Skill in the use of personal computers and related software applications.Skill in organizing resources and establishing priorities.Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.Records maintenance skills.Ability to lead and train staff and/or students.Ability to interact with students, faculty and/or staff in a team environment.Knowledge of finance, accounting, budgeting, and cost control procedures.Knowledge of communication principles, media, and marketing techniques.Ability to gather and analyze statistical data and generate reports.Advanced writing and editorial skills.Distinguishing CharacteristicsIndependent coordination of all day-to-day aspects of a specified program activity;Program planning, implementation, and monitoring;Implementation of effective operational/administrative policies and procedures specific to the achievement of the objectives of the program;Writing, editing, and publication of marketing, promotional, and/or educational materials and integrated reports specific to the company;Day-to-day team interaction with, liaison between, and coordination of a wide range of internal and external constituencies involved in program activities;Planning, preparation, and management of program budgets and expenditures.

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