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TuSimple, Inc.: Sr. Administrative Assistant

TuSimple, Inc.

This is a Full-time position in Houston, TX posted August 22, 2021.

This opportunity is located in Dallas, TX.You can apply to the job with this email address: @ivy.Greenhouse.Io TuSimple Company OverviewCome join a higher calling and find a deeper purpose!TuSimple is a fully commercialized autonomous trucking company.

As a multi-national Artificial Intelligence Technology Company, we are at the epicenter of the Autonomous Vehicle Universe.

Our breakthroughs are leading the industry in autonomous trucking.While inventing the framework of Autonomous Driving, our live fleet of autonomous Trucks have fully evolved land freight.

TuSimple is leading the way by hiring the most talented researchers, engineers, and scientists.TuSimple was founded half a decade ago with the goal of bringing the top minds in the world together to achieve the dream of a driverless truck solution.

With a foundation in computer vision, algorithms, mapping, and Artificial Intelligence, TuSimple has created the first commercially viable Autonomous Freight Network.Opportunity OverviewTuSimple’s Senior Administrative Assistant provides superior administrative support to a wide range of employees and leaders throughout the Organization.

In this role, the Senior Administrative Assistant is responsible for meeting coordination, preparing a wide range of documentation, conducting research, and supporting the overall seamless flow of office operations.

The Senior Administrative Assistant is also a mentor for less experienced Administrative Assistants and may act as a team lead.Role ResponsibilitiesAs part of a pool of Administrative Assistants, provides administrative support to employees and leaders throughout the organization.Assists with booking travel and submitting for reimbursement, inline with corporate policies.Coordinates meetings by scheduling all necessary parties, booking meeting rooms, preparing meeting documentation; arranging for beveragesand/or meals, preparing meeting rooms, taking meeting minutes, and assisting with the clean up after.Prepares presentations, memos, correspondence, organizational charts, spreadsheets, etc.

Updates and maintains web-pages, dashboards and other databases.

Makes copies, scans documents, collates documents, and files.Conducts research, gathers data, and prepares reports.Maintains quality control by editing and proofing work for errors and consistency.Supports office operations through regular organizing, cleaning and maintaining office common areas; assisting with daily meal set up and clear up, as well as other food related events; maintaining office supplies and snacks inventory ordering as needed; assisting with mail andpackages, running errands as necessary, etc.

May support receptionist duties on a regular basis.Provides guidance and mentoring to less experienced Administrative Assistants.

May act as a lead for the team, allocating work accordingly; as well as appropriately redirecting work requests that should be handled by other departments or teams.Maintains confidentiality on behalf of multiple teams and ongoing projects.Experience & Skills RequiredBachelor’s degree in a relevant field preferred.3 years of administrative support experience.Proficient in Google G Suite (preferred) or Microsoft Office Suite.Able to maintain excellent attention to detail and accuracy.Strong proofreading and editing skills.Strong organizational skills, ability to coordinate multiple tasks and support projects of varying complexity concurrently, with a high degree of professionalism and diplomacy.Strong analytical and problem-solving skills.Proven resourceful problem solver, with the ability to prioritize and create approaches to meet required objectives.Demonstrated ability to ask the right questions and to think through interdependencies of processes.Excellent written and verbal communication skills.

Capable of listening and obtaining clarification, adapting approach or method to best fit the situation.Strong interpersonal skills; capable of providing efficient and effective customer service to a wide range of internal customers.Able to respectfully challenge the status quo and recommend change.Demonstrated excellence with planning, time-management, prioritization and successful execution of multiple simultaneous assignments.Proven ability to work under firm deadlines in a fast-paced environment.Ability to maintain steady professionalism throughout aggressive deadlines, changing priorities, and evolving operations, as common to progressive start-up environments.Proven ability to work independently and as part of a team; capable of effectively interacting with professional staff.TuSimple Benefits100% employer-paid healthcare premiums for you and your familyBreakfast, lunch, and dinner served every dayFull kitchens on every floor with unlimited snacks, drinks, special treats, fruits, meals, and moreGym membership reimbursementMonthly team building budgetLearning/education budgetEmployer-paid life insuranceEmployer-paid long and short disabilityTuSimple is an Equal Opportunity Employer.

This company does not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin, or any other basis prohibited by applicable law.

Hiring, transferring and promotion practices are performed without regard to the above-listed items.Brown University, California Institute of Technology, Carnegie Mellon University, Columbia University, Cornell University, Dartmouth College, Duke University, Georgia Institute of Technology, Harvard University, Harvey Mudd College, Massachusetts Institute of Technology, North Carolina State University, Northwestern University, Princeton University, Purdue University, Rice University, Rose Hulman Institute of Technology, Stanford University, Tufts University, University of California — Berkeley, University of California — Los Angeles, University of Illinois-Urbana-Champaign, University of Maryland-College Park, University of Massachusetts-Amherst, University of Michigan-Ann Arbor, University of Notre Dame, University of Pennsylvania, University of Southern California, University of Texas Austin, University of Washington, University of Wisconsin-Madison, Williams College, Worcester Polytechnic Institute (WPI), Yale University, MIT, CMU, Waymo, Uber, Facebook, Uber, Amazon, Cruise, Tesla, Argo AI, Baidu, DIDI, Zoox, Nutonomy, Nuro, Aptiv, Pony.Ai, Kodiak, Toyota, Nissan, GM, Ford, VW, Autonomous Car, Autonomous Driving, Robotics, Artificial Intelligence, Machine Learning, Deep learning, Perception, Prediction, Planning, Control, Anduril Industries, Sift, Nauto, Tempus, Salesforce, Automation Anywhere, SenSat, Phrasee, Defined Crowd, Pymetrics,Siemens, Socure, AEye, Rev.Com, Suki.Ai, Verkada, DataVisor, People.Ai, AlphaSense, Icertis, Casetext, Blue River Tech, Nvidia, Bright Machines, Orbital Insight, Brighterion, H2O, Intel, Clarifa, X.Ai, Zebra Medical Vision, Iris AI, Freenome, Neurala, Akamai, Zoho, ServiceNow, SalesForce, Oracle, Tableau,Splunk,Cvent, Veeam,Atlassian, DocuSign, Dropbox, Veeva Systems, Proofpoint, Cornerstone, Qualtrics.

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