Marketing Support Specialist

Overview: American Structurepoint is constantly defining the built environment by creating an atmosphere of creativity, responsibility, diversity, accountability, and entrepreneurship.

We believe that innovation comes from a constant flow of diverse ideas.

The phrase “because that’s how we’ve always done it” is never a part of our conversations.

We encourage our experts to try new things and explore ideas that can help our clients achieve their goals, even if those ideas are unconventional.

We are looking for innovative, creative, and passionate professionals who seek excellence in all they do to serve their clients.

We invite you to explore the following exciting opportunity to join our team.

Group: Marketing CommunicationsPosition: Marketing Support SpecialistLocation: Indianapolis, IN The American Structurepoint Marketing Communications Group develops the marketing and communications strategies and tactics to promote all of the services within our company.

It is our goal to advance the strategic mission and goals of the company.

The Marketing Communications Group is responsible for helping to tell the story and raise the visibility of what we do.

In other words, we are responsible for making the company look goodWe are seeking an experienced marketing & communications coordinator to join our fast paced and exciting team We help set the bar for the industry and the ideal candidate will also set the bar high by being motivated, organized, outside-the-box thinker, and have excellent oral and written communication skills.

Responsibilities: Maintain current department of transportation (DOT) prequalifications, surveys, and questionnaires so the company can perform work in a variety of states across the US.

Additionally, lead and coordinate new prequalifications with DOTs in states where the company seeks to perform work in the future.

Work closely with the executive assistant to proactively maintain and update the company’s registrations, as well as all staff/engineer registrations and licenses nationwide.Coordinate, maintain, update project and personnel databases (gather information, write, proof, and update content).Help complete ongoing and regular administrative requests that come in each month through our marketing services support (MSS) team.

These requests range from finalizing reports (proofreading, formatting, and preparing), format and update specification books, create investigative engineering reports from dictation, create comment/response letters, mail merge (labels, certified mail), scanning, transcribing, laminating, printing and mounting boards, and downloading and naming photos from cameras.Provide phone backup and front-desk support to the director of first impressions to route incoming calls and greet visitors quickly, efficiently, and appropriately.Provide support to our proposal coordination team in the development of proposals, SOQs, SF330s, and other qualifications submissions.

Provide support to marketing and communications teams as requested.Other administrative and support duties as assigned.

Qualifications: Bachelor’s degree in journalism, marketing, or communications ideal, but relevant and demonstrated experience will be considered.

Must have excellent communication skills, both written and oral.

Responsible for accuracy and clarity of final information.Ability to solve problems and handle complex details while thinking strategically.Strong ability to multi-task to sustain a number of projects at once.Must be a team player with the ability to successfully work with and satisfy business partners with an array of personality types in multiple disciplines.

Ability to meet deadlines and ensure updates and content are completed in timely manner.Build excellent working relationships to attain goals.

Be self-motivated, confident, energetic, and creative.

Excellent organization/self-discipline skills to manage multiple changing deadlines and ensure others can find all documents when needed.Architecture and/or Engineering experience preferred but not required.Proficient in Word, Excel, Adobe, and Outlook.Deltek Vision or other CRM database experience a plus but not required.