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FEMA Travel Coordinator

PAE Government Services Inc

This is a Full-time position in Dallas, TX posted March 1, 2021.

Supporting the Most Exciting and Meaningful Missions in the WorldFEMA Travel CoordinatorPAE is seeking like-minded professionals who want to make a difference in the fight to end COVID. We are hiring across the country for multiple positions that will support the delivery of the COVID vaccines in all 50 states. These are short term, 6 months to one-year commitments with above market salaries. If you would like to play a role in this historic endeavor, we want to hear from you!PAE seeks a Travel Coordinator with the ability to travel, to assist with the stand up and daily operation supporting Federal Emergency Management Agency (FEMA) in their response to the COVID-19 Pandemic.The Travel Coordinator provides on-site and remote travel deployment support to PAE employees and program customers as required. The Travel Coordinator is responsible for receiving travel requests from different PAE task orders and processing with PAE’s travel partner. This position plans itinerary and schedules travel accommodations for personnel per the SOW for the site’s task order and travel orders using knowledge of routes, types of carriers and travel regulations. The duties and responsibilities listed below are representative of the nature and level of work assigned and are not necessarily all inclusive.DUTIES:* Coordinate and communicate travel needs with PAE travel partners* Serve as primary contact point for both PAE projects and PAE’s travel provider* Study routes and regulations; consider costs, availability and convenience of different types of carriers to select the most advantageous route and carrier* Assist personnel in completing travel forms and other business transactions pertaining to travel* Assist the employee with gather necessary documents for reimbursement* Deliver related documents and travel orders to personnel prior to departure* Arrange for ground transportation for arriving or departing personnel* After training on PAE policy and procedure, must be able to review requests for compliance, and work with project personnel to correct when necessary* Use combination of online booking tools, email requests, and phone communications to initiate and resolve travel requests, exceptions, and issues* Arrange for ground transportation for arriving or departing personnel* Assist with visa and work permits for our employees as needed* Assist with welcoming and in-processing our new arrivals to include room preparations, meal cards, and ID badges* Assist with other duties to include new hire orientation, auditing files and document preparationQUALIFICATIONS:* Two (2) years of experience in a travel coordination, reservation management, hotel service industry role or office setting* Two (2) years of experience in a position that required high volume multi-tasking and/or coordination of tasks.* One (1) year experience working with people from other countries preferred* Strong records management both manual and electronic* Experience with electronic reservations and records management* Able to read, collate, and organize complex travel documents and supporting material* Ability to respond to questions from employees at all levelsREQUIRED:* A high school diploma or equivalent. Bachelor’s Degree or equivalent combination of education and experience preferred* Must be able to communicate effectively in English – both orally and in writing – with all levels of employees* Safe driving recordPAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.EEO is the Law PosterEEO is the Law Poster Supplement

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