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Advanced Resources: Executive Assistant – Remote

Advanced Resources

This is a Full-time position in Houston, TX posted March 6, 2022.

Advanced Resources is looking for a motivated and experienced Executive Assistant for a growing Marketing company in the loop.

Qualified applicants will have strong calendar management experience, executive support experience as well as a bachelor’s degree.This is a contract to hire role.ResponsibilitiesCalendar management, requiring interaction with both internal andexternal executives and assistants to coordinate a variety of meetings and conference calls.Coordinate and schedule team town hall meetings, skip level meetings, supplier conferences, global leadership summits, etc.Read and screen incoming correspondence and reports, make preliminary assessment of the importance of materials and organizes documents, and forward appropriate materials to the executive and staff for follow up.Receive and screen incoming calls, determine which are priority matters, and alert the executive accordingly.

Make referrals to appropriate executive staff or provides requested information.Make domestic and foreign travel arrangements, prepare itineraries and maintain travel records.

Act as the central point for coordinatinginternational travel documentation such as passport renewals, visa, etc.Proactively establish efficient processes for managing various administrative details, including email distribution lists, quarterly due diligence checklists, board narratives, etc.Establish and maintain various filing and records management systems.Prepare agenda and collect materials for meetings, presentations and conferences; takes minutes and keepsrecords of action items and follows up as required.Participate in and coordinate projects and committees, as assigned.Provide administrative support to leadership team, as assigned.QualificationsThe ideal candidate will have 5+ years of Executive Administrative support experience, with advanced Microsoft Office (Word, Excel, PowerPoint and Outlook) skills.

Advanced Resources is a talent solutions organization headquartered in Chicago providing staffing, consulting, and workforce solutions nationwide.

Our goal is to help people move their careers forward and help businesses solve their most complex challenges.

Thanks to our commitment to providing an exceptional experience for both our clients and talent, we are a perennial winner of the prestigious Best of Staffing?

Diamond Award.

By placing our team, clients, and talent first, every day we make a difference.It is Advanced Resources practice not to discriminate against any employee or applicant because of sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter so that we can discuss the appropriate alternatives available.Advanced Resources is part of the Advanced Group, a talent acquisition and management, consulting, outsourcing, and professional services organization500009

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