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Active Records Clerk

Texas Health & Human Services Commission

This is a Full-time position in Brenham, TX posted April 1, 2021.

The Active Records Clerk works an eight hour day, Monday through Friday. This position works under the supervision of the Quality Assurance Department and is part of the Central Records team. This position completes documents and reports accurately and according to facility guidelines and time frames. Completes all filing of documents daily and weekly as required by the Active Record Order & Maintenance Guidelines. Keeps all records updated, purged with excess records filed according to the retention schedule. Maintains records in such a manner that they are accurate, up to date, complete and in serviceable condition. Provides information and instructions to professional disciplines that affect the operations of the individual’s active record. Other duties include completing, mailing and tracking consents, and sending out Individual Support Plan notifications to families. Essential Job Functions:Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.Files Annual ISP documentsFiles ducments into Paper RecordPrepare Pre ISP PacketsScan/Track and Upload any/all consents/acknowlegements in the electronic medical records that are mailed out and/or received by the ARC to/from LAR, LIDDA, and other disciplines as applicable.Update/make any new contact/address/name information changes on the Individual’s contact sheet and email to the appropriate parties.Create iBook and Active Record Chart for new admissions, or when asked by QIDP if original is missing or damagedMonthly Medical Records scan callOther duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.Knowledge Skills Abilities:Working knowledge of business English, spelling, punctuation, grammar, arithmetic; and or modern practices and procedures.Knowledge of the principles of office management.Skill in word processing, automated equipment and software.Ability to type accurately at a speed consistent with work requirements.Ability to apply knowledge of departmental rules, regulations, procedures, or principles of office management to work problems; to keep complex and confidential records.Demonstrate a dedication to public services and have a commitment to excellence in service deliveryHistory of establishing positive relationships with co-workers, the ability to effectively communicate information to others and understand/carry out instructions.Registration or Licensure Requirements:Initial Selection Criteria:One year of experience in clerical role where the main focus is using filing systems and tracking multiple documents. Working knowledge of Microsoft office programs Additional Information:Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/Entities.Males between the ages of 18 – 25 must be registered with the Selective Service.All State Supported Living Center employees are subject to Random Drug Testing.Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.All new hire candidates will be required to receive COVID-19 medical screening (nasal test) as part of the due diligence processRequisition ID: 474788 MOS Code:Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.I-9 Form – Click here to download the I-9 form.In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

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