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Academic Advisor

Loyola Marymount University

This is a Contract position in Austin, TX posted August 6, 2021.

Responsible for development, implementation, updating, maintenance, and overall coordination of all facets of undergraduate studies for assigned students from entering freshman through junior year in the College of Business Administration.

Assist and support Associate Dean in maintaining high quality undergraduate programs through timely supervision and advisement of CBA undergraduate students.

POSITION SPECIFIC RESPONSIBILITIES: Advise undergraduate CBA students throughout the academic year with a focus on the first year experience for new first year students to the CBA and internal transfers.

Foster a successful undergraduate student experience through strategic programming that focuses on positive academic transitions and the FYE coursework in the CBA.

Provide coordination and integration between first year business courses and advising processes, working to support the faculty team in the FYE.

As an FYE advisor, serve as the linking pin between coursework and socialization into CBA student programs.

Assist Associate Dean in design/improvement of CBA undergraduate advisement process on continuous basis, working with other advisors to implement a fully integrated 4-year program experience.

Advise incoming and current students with respect to their class schedule during the semester and prior to the registration.

Remove advisor’s hold and allow each student to register in recommended courses.

Coordinate with the advising team to meet the need for evening advising and programming needs.

Review student’s schedule after registration is completed.

Put advisor hold after approving student’s schedule for upcoming semester.

Counsel undergraduate students regarding academic requirements and deficiencies and recommend appropriate disciplinary actions.

Make recommendations to the Associate Dean regarding prerequisites overrides on a case by case basis.

Assist advisees with various petitions and make recommendations to the Associate Dean regarding course waivers, substitutions, and unit overload of student’s class schedules.

Prepare and maintain student files including hard copies of important documents.

Inform advisees regarding university policy relevant to Transfer Course Approval forms for students wishing to take courses at institutions other than LMU.

Make recommendation to the Associate Dean with respect to all course oversubscription requests from students; process the overrides and inform the students of the ultimate decision.

Coordinate all functions and responsibilities with respect to special projects (such as AACSB accreditation documents).

Prepare reports as requested by the Associate Dean.

Represent Associate Deans’ Office at various LMU events, including First Year Students Convocation, Preview Day, Open house and recruitment at Junior Colleges.

Assist faculty with questions/problems related to computerize records of students, academic holds, on-course audits, and various other advisement related topics.

Perform other duties as needed and assist the Dean and Associate Dean with special projects.

EXPERIENCE/QUALIFICATIONS: Minimum two years’ experience in academic setting, preferably with advising students on curriculum.

Familiarity with the Office of the Registrar functions or related area is desirable but not required.

Demonstrated knowledge in the areas of familiarity with undergraduate curriculum, evaluation of transcripts for transfer credit.

Knowledge and ability to work using Banner and PROWL or other registration programs are preferred.

General knowledge of the workings of the College of Business Administration.

Must poses working knowledge of MS Word, Excel, and PowerPoint programs.

Must have the ability to take initiative and work independently with minimal supervision.

With the ability to analyze, prioritize, and handle multiple assignments.

Be able to comprehend academic programs and work effectively with a diverse group of individuals.

Perform administrative detail, with latitude for discretion and independent judgment requiring accuracy and speed.

Maintain confidences and confidential information.

Devise and adopt office procedures to changing rules and directions to specific situations.

Counsel students relative to their academic programs and in relationship to their career objective.

Ability to work with prospective and current students in a professional, helpful and effective manner in a high-volume, high-pressure environment.

Must thoroughly understand the On-Line Registrar Database System and be able to use the content of these databases and relate them to the student’s degree as well as tracking students’ study programs.

Ability to communicate, both orally and in writing, with students, faculty, and staff is essential.

Strong project planning and management skills, interpersonal skills and willingness to be a team player, ability to interface with all CBA personnel, strong organizational skills, and the ability to be versatile are required attributes.

REQUIRED EDUCATION: Typically a Bachelor’s degree required.

MBA or other advanced degree preferred.

Courses in educational counseling or educational administration recommended.

FYE programming a plus.

HERC HEJ Staff Regular 06022021

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