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Admin III, Business Administrator

YMCA of Greater Seattle

This is a Contract position in Houston, TX posted August 19, 2021.

Overview Our Commitment to Equity The Y actively promotes a culture free from bias and injustice.

We are dedicated to removing institutional and systemic barriers that result in oppression and racism.

We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary We have an awesome opportunity for the critical position of Business Administrator.

In this role, you will manage and oversee branch business and financial functions/systems and provide oversight of all branch business operations.

You will ensure that appropriate internal controls are in place and accounting procedures are followed.

You will work closely with the Branch Executive Director regarding all business and financial branch operations and assist with branch budget development/oversight and administrative support for the YMCA’s annual fundraising efforts.

Responsibilities Develop and ensure branch administrative processes, practices, guidelines and workflows for administrative, program and department staff are implemented.

Manage accounts payable systems and purchase orders, monitoring deposits and weekly cash reports, assisting auditors as needed, and ensuring adherence to all financial guidelines.

Prepare appropriate related reports.

Manage the purchase, maintenance, programming and upkeep of office equipment including telephone system, fax machines, copy machine and printers, as well as all other office machines.

Orders office supplies and maintains branch program statistics.

Provide leadership and administrative support to the branch and Association annual fundraising, including event coordination, record-keeping, materials production, monthly billing to donors, and thank your communication.

May also provide similar leadership and support to other major branch events.

Assist Branch Executive in reviewing financial statements and in preparing variance reports.

Distribute monthly financial statements.

Develop, implement and manage budgets for assigned departments.

May train, coordinate, and/or schedule staff and/or volunteers Provides information and administrative support to programs.

Assures good communication between program sites and office.

Provide general administrative support to Branch Executive for board/committees; attends as needed.

Maintain calendar of all branch deadlines.

May process branch Human Resources related paper work.

Other related duties as needed.

Qualifications Two years or more of college in a related field (accounting, finance, business management.) or equivalent education/experience.

Four years of education/experience preferred.

Other applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered.

Three or more years of related experience including financial procedures, customer service, office management, and/or accounting/bookkeeping.

One years or more experience in supervising staff preferred.

Advanced knowledge of/experience with Microsoft Office Suite Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).

Ability to speak any language in addition to English may be helpful.

You’ll be a great fit for the Seattle Y if you: Thrive on working in a collaborative environment Are very adaptable Have high ownership and strong work ethic Are a great problem solver who can think on your feet Truly enjoy being of service to people Like being part of a team that cares about one another as people and enjoy working together Want to know that the work you do contributes to building a better, stronger community for all At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility.

We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment.

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.

“YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check and (on applicable jobs) drug screening, including screening for marijuana.

We participate in the Federal E-Verify system.

If you need assistance of any kind with the application process, reach out to recruitingseattleymca.org or the HR department at 206.382.5082.” MISSION STATEMENT: Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

OUR VALUES: Respect Responsibility Honesty Caring Passion for Excellence 06022021

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