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Administration Assistant

Swan Energy Inc

This is a Full-time position in Houston, TX posted July 26, 2021.

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Supervisory Responsibilities:
May direct the work of clerical employees in lower job classifications.

May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:
Answers and transfers phone calls, screening when necessary.

Maintains filing systems as assigned.

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

Responds to and resolves administrative inquiries and questions.

Records and distributes minutes or other records for meetings.

Performs assigned projects and/or departments data, ensuring it is accurate and timely.

Maintains office supplies and coordinates maintenance of office equipment.

Maintains a system for recording expenses.

Performs other related duties as assigned.

Required Skills/Abilities:
Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Proficient in Microsoft Office Suite or related software.

Excellent organizational skills and attention to detail.

Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Ability to work independently.

Education and Experience:
Associates degree required; Bachelors degree in related field preferred.

Three to five years of experience in an administrative role.

Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

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