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Events Coordinator

Capital Factory

This is a Full-time position in Austin, TX posted June 21, 2021.

Events Coordinator

Location Dallas/Austin/Houston, Texas, United States

Reporting to the Venue & Events Manager

The Events Coordinator is expected to help by providing support with onsite event management as needed/directed by the Venue and Events Manager. Support of events includes setup, event management, takendown and cleanup of group meetings. The Events Coordinator may also be needed to support the Front Desk in the evening or during weekends from time to time.

What You Will Do?

  • Be an integral part of supporting, managing, and running Capital Factory events
  • Assist the Venue & Events Manager in ongoing Capital Factory and inbound client events as needed
  • Ensure that Capital Factory events run smoothly
  • Oversee internal and external client events and support events inbound from the Partnerships team, Directors, etc.

You’ll know you’re successful if….

  • Project manages multiple events (both virtual and in-person) simultaneously, coordinating and tracking all event logistics and deliverables from inception through completion.
  • Collaborate cross-functionally with internal teams to maintain strong working relationships to ensure events? progress and deliverables are completed on time.
  • Coordinate event marketing needs with the marketing team, including both outbound and inbound event communications, event website updates, and event registration.
  • Create and update event documentation, including event timeline, and related folders and documents.
  • Responsible for event budgets, including tracking expenses, to ensure the event stays within scope.
  • Actively seek ways to improve the event team?s workflows and communication by documenting all processes and bringing new ideas to the table.
  • Other administrative projects and activities as needed
  • You are able to push/pull/carry/lift up to 50 lbs with or without assistance (there?s a lot of furniture to be moved around!)
  • You have attended a meetup before (see meetup.com for examples).
  • You will be expected to be in the office for in person events to help setup and breakdown

About You?

Requirements

  • You are task oriented. You do not let things fall through the cracks, even when there are many things going on.
  • You complete work on time and make your deadlines.
  • You have experience planning, marketing and executing events such as panels, keynotes, workshops, and hackathons.
  • You are detail oriented.
  • You are organized and plan ahead, but you don?t get stressed out when things change at the last minute. Because they will. You roll with it.
  • You are a problem solver. You look for ways to make things work better and how to turn chaos into systems.
  • You are a leader and you?re comfortable speaking up and escalating a situation if needed.
  • You are outgoing and can talk to just about anyone.
  • You are tech savvy and comfortable with learning and exploring new virtual platforms.
  • You are comfortable with the Google Apps suite of products. You?re eager to learn about new tools and ways to be more productive.
  • You work well in a fast-paced, ever-changing environment.
  • You?re unfazeable. When everyone else is getting stressed or excited, you keep your cool.
  • You check your email on the weekend and are available to work during evening events and over the weekends when there is a tight deadline. You do what it takes to get the job done.
  • You are organized and plan ahead, but you don?t get stressed out when things change at the last minute. Because they will. You roll with it.
  • You are available to work at least 45 hours per week.
  • You are committed to working nights and weekends when needed. You do what it takes to get the job done.

About Our Team…

  • We have a passion for startups and technology
  • We are transparent and we over-communicate
  • We have excellent written and verbal communication skills
  • We communicate when we are not able to meet a deadline and suggest a solution
  • We are professional and presentable and greet everyone cheerfully. We?re ready to deal with an immature student, a pushy salesperson, top VC?s, a fortune 500 CEO, and even the President of the United States.
  • We have reliable transportation.
  • We have a quiet place with fast internet where we can work remotely.
  • We have a reliable laptop computer and smartphone.
  • We are security aware. We have a passcode on our computers and phones and use a password manager.
  • We are available during SXSW (Spring Break) and Startup Week.
  • We get to Inbox Zero every day

Capital Factory is the center of gravity for entrepreneurs in Texas, the number one startup state in the U.S. Thousands of entrepreneurs, programmers and designers gather day and night, in-person and online for meetups, classes and coworking. With boots on the ground in Austin, Dallas and Houston, we meet the best entrepreneurs in Texas and introduce them to investors, employees, mentors and customers. According to Pitchbook, Capital Factory has been the most active investor in Texas since 2010.

Benefits

  • 4 weeks* paid time off (one week is between Christmas and New Year?s)
  • Personal health, vision and dental insurance – paid 100% by Capital Factory for Employee Only coverage
  • Additional benefits such as life insurance, short term disability and and employee assistance program
  • $1,000 personal innovation budget on your first year anniversary and then an additional $500 each anniversary thereafter
  • Coworking membership at Capital Factory with garage parking space, metro pass, or rideshare credits and access to the onsite gym
  • A priceless rolodex
  • prorated based on time of hire
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