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Executive Assistant II

Kimberly Clark Corporation

This is a Contract position in Mckinney, TX posted August 27, 2021.

Executive Assistant IIJob DescriptionCurrently, we are seeking an experienced Executive Administrative Assistant to support the Vice President of Global Manufacturing and their leadership team.Summary:We are looking for a team-oriented, highly organized and proactive individual to provide a full range of administrative support these teams.

The ideal candidate will have organizational skills and a think customer mindset.

The job will report directly to the Vice President of Global Manufacturing but work collaboratively with other leaders and administrative assistants.Executive Assistants at Kimberly-Clark provide a broad range of skilled and confidential administrative support to ensure smooth operation of the business.

The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization and a high level of confidentiality is a key asset for the position.Job Functions:Responsibilities include, but are not limited to the following:Provides a high level of executive administrative skills, normally acquired through an accredited college and/or prior work experience.

This individual also handles confidential business matters, works independently on special assignments and maintains smooth operation of the office responsibilities of the executive.

Operates independently in absence of the Executives, calling on staff when required.

Assists and advises the Executives of any problems arising during absence.Partner with other Supply Chain admins to provide administrative support such as proactively scheduling meetings, managing participant lists, developing agendas, & completing pre-work tasks for meetings, leadership for time management, communication & team efficiency projects, dashboard development & maintenance, SharePoint development & content management, standard work development & implementation of Continuous Improvement opportunities.Provides support to coordinate and distribute Global Manufacturing communications as part of our strategy deployment and customer engagement plans (newsletter, innovation sessions, etc).

Inclusive of consultation and collaboration with the Supply Chain Communication leader & Manufacturing Strategic Program leader.Maintains a comprehensive understanding of department policies, procedures and department members methods of operation to effectively and efficiently conduct duties and responsibilities.

Sets priorities independently.

Often is the point person for department requests for information, requiring knowledge of the people and roles in the organization.

Manages the Executive (s) calendar, responding to requests for time and rescheduling when necessary.

Makes appointments, domestic and international travel arrangements, assembles packets of information and prepares materials including itineraries.Makes preparations for department, staff and other meetings including creating agendas, preparing any meeting materials/scorecards and or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.Drafts and types non-routine letters, memos, documents and various reports requiring knowledge of methods, procedures, policies and organization for senior managements signature.

This material may require familiarity with commonly used business and technical expressions used by assigned function.Answers departmental phone; places, screens and refers calls to appropriate personnel; takes messages.

Responds to highly diversified inquiries from members of the Company management, employees and the general public.

Provides courteous and efficient responses to phone inquiries determining from experience and training the limitations on the extent and type of information which may be provided.

Receives sorts, distributes, opens and screens incoming email, mail and faxes.

Categorizes and prioritizes response needed.

Uses initiative to prepare responses for signature and to assemble background information from many sources.

Summarizes lengthy correspondence, highlighting key sentences and topics.

Follows up to ensure that proper and timely action is taken.Maintains accurate records and files for easy retrieval when information is requested or needed.Orders department office supplies and equipment.

Prepares and submits requisitions per KC policy and procedures.Manages reconciliation of a corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission.Manages Purchase Orders and Requisitions.Other duties as assigned.Background / Experience / Education8 to 10 years or more administrative support in a corporate environment, supporting executive level leaders (i.e.

Sr.

Dir & VPs) 2 years college or equivalent experienceRequired Skills:Outstanding ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management and global partners, both verbally and in writingThe flexibility and resiliency to work well under pressure , maintain confidentiality, and quickly adapt to rapidly changing needs and prioritiesAdvanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and SharePoint.Ability to gain full working knowledge of the companys structure, key personnel and organizational policies and procedures, as well as a functional knowledge of a professional services environment.Skype for Business, SAP, Workday and web based (Concur) travel and expense reporting system knowledge a plus.

Kimberly-Clark and its well-known global brands are an indispensable part of life for people in more than 175 countries.

Every day, 1.3 billion people
– nearly a quarter of the world’s population
– trust K-C brands and the solutions they provide to enhance their health, hygiene, and well-being.

With brands such as Kleenex, Scott, Huggies, Pull-Ups, Kotex, and Depend, Kimberly-Clark holds No.1 or No.

2 share positions in more than 80 countries.

With more than 140 years of history of innovation, we believe in recruiting the best people and empowering them do their best work.

If fresh thinking and a passion to win inspire you, come Unleash Your Power at Kimberly-Clark.For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world.

We actively seek to build a workforce that reflects the experiences of our consumers.

When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise.

We are a committed equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification.

Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.This position may require a post-offer/pre-hire Physical Abilities Test (PAT) to confirm that individuals are able to perform the essential functions of the job.K-C requires that an employee have authorization to work in the country in which the role is based.

In the event an applicant does not have current work authorization, K-C will determine, in its sole discretion, whether to sponsor an individual for work authorization.

However, based on immigration requirements, not all roles are suitable for sponsorship.

This position is subject to drugand alcohol testing, including pre-employment testing.Global VISA and Relocation Specifications:K-C will not provide support for relocation of the chosen candidate for this role, if necessary, relocation will be at the candidates own expense.

However, K-C will provide assistance and financial support to obtain immigration visas and work authorization for the chosen candidate, if needed.Primary LocationUSA-WI-NeenahAdditional LocationsWorker TypeEmployeeWorker Sub-TypeRegularTime TypeFull time

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