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Executive Secretary

Wells Fargo

This is a Full-time position in Irving, TX posted June 7, 2021.

Job Description

Important Note: During the application process, ensure your contact information (email and phone number) is up to date and upload your current resume when submitting your application for consideration. To participate in some selection activities you will need to respond to an invitation. The invitation can be sent by both email and text message.  In order to receive text message invitations, your profile must include a mobile phone number designated as ‘Personal Cell’ or ‘Cellular’ in the contact information of your application. 

At Wells Fargo, we are looking for talented people who will put our customers at the center of everything we do. We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired.

Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.

Technology sets IT strategy; enhances the design, development, and operations of our systems; optimizes the Wells Fargo infrastructure; provides information security; and enables Wells Fargo global customers to have 24 hours a day, 7 days a week banking access through in-branch, online, ATMs, and other channels.

Our mission is to deliver stable, secure, scalable, and innovative services at speeds that delight and satisfy our customers and unleash the skills potential of our employees.

We are looking for a well-rounded, collaborative, and process-oriented individual with high standard of excellence to join the team as an executive administrative assistant to support Head of ICS Collaboration, Awareness, Training and Education team.  Responsibilities include:

  • Executive support – Understanding nuances of keeping leader on track with daily schedules and routines, e.g. ensuring preparation for meetings, timely start/end to meetings, meeting materials are ready, etc.
  • Calendar management – Pro-actively manage leader’s calendar, prioritizing meetings and events to maximize leader effectiveness
  • Meeting logistics – Coordinating and managing meeting agendas and other supporting materials for leader and effectively planning off-sites/Town Halls and team events (conference rooms, zoom, telepresence, video conference, vendor access, etc)
  • Email – Assisting in managing and organizing leader’s email inbox, maintaining email distribution lists
  • Phone calls – Answering, screening, taking messages, or routing calls appropriately
  • Documentation – Handling personal and confidential company materials with sensitivity and discretion
  • Onboarding/Offboarding – Completing necessary administrative tasks to onboarding (hardware/software, day 1 artifacts, etc) and off board team members, including accesses, equipment, etc.
  • Space planning – Coordinating team member space needs with Corporate Properties
  • Proxy – Navigate various internal systems to include serving as proxy for the following systems: Time Tracker, EPAR, D1P, MRS, WFA, ICCARD, T.O.P.$ 
  • Office supplies – Ordering/managing/distributing office supplies
  • Travel – Handle travel reservations, changes & emergency travel situations in HRG system; provide itineraries
  • Expenses – Track and process of invoices and/or expense accounts 
  • Procedures – Establishes and implements office procedures and control
  • Supports ICS Org Management Communities of Practice planning and execution
  • Special projects as assigned
  • Ability to work extra hours as needed

Required Qualifications

  • 5+ years of administrative support experience demonstrated through work or military experience

Desired Qualifications

  • Knowledge and understanding of SharePoint
  • Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
  • Intermediate Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting and SharePoint) skills
  • Experience supporting senior level leaders/executives
  • Administrative support exposure; preferably within Wells Fargo supporting senior level executives
  • Strong organizational, multi-tasking, and prioritizing skills
  • Strong attention to detail and accuracy skills
  • Experience reading, analyzing, and interpreting documents/reports
  • Ability to research and report on a variety of issues using problem solving skills
  • Highly refined and professional verbal and written communications
  • Ability to handle confidential material in a professional manner
  • Ability to be proactive, innovative and creative in meeting customer and enterprise needs
  • Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment

Other Desired Qualifications

  • 3+ years of executive administrative support experience
  • Experience working in a security technology environment preferred
  • Ability to anticipate needs of leaders as they conduct critical tasks

Street Address

AZ-Chandler: 2600 S Price Rd – Chandler, AZ
NC-Charlotte: 300 S Brevard St – Charlotte, NC
MN-Saint Louis Park: 300 Highway 169 S – Saint Louis Park, MN
TX-Irving: 2975 Regent Blvd – Irving, TX
IA-Des Moines: 800 Walnut St – Des Moines, IA
IA-West Des Moines: 7001 Westown Pkwy – West Des Moines, IA
MN-Minneapolis: 550 South 4th St – Minneapolis, MN
NY-New York: 150 E 42nd St – New York, NY
PA-Philadelphia: 101 N Independence Mall E – Philadelphia, PA
NC-Raleigh: 1100 Corporate Center Dr – Raleigh, NC
MO-Saint Louis: 1 N Jefferson Ave – Saint Louis, MO
MA-Boston: 125 High Street – Boston, MA
IL-Chicago: 10 S Wacker Drive – Chicago, IL
CA-SF-Financial District: 333 Market St – San Francisco, CA

Disclaimer

All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.

Relevant military experience is considered for veterans and transitioning service men and women.
Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.

Benefits Summary

Benefits
 

Visit https://www.wellsfargo.com/about/careers/benefits for benefits information.

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