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Instructional Coordinator

University of Texas

This is a Full-time position in Austin, TX posted July 9, 2021.

The University of Texas at Austin Staff Jobs

Program Coordinator, BBA Semester Abroad Programs


Job Posting Title:

Program Coordinator, BBA Semester Abroad Programs


Hiring Department:

Red McCombs School of Business


Position Open To:

All Applicants


Weekly Scheduled Hours:



FLSA Status:



Earliest Start Date:

Jun 22, 2021


Position Duration:

Expected to Continue





Job Description:

Coordinate undergraduate semester study abroad programs for the BBA International Programs Office at the McCombs School of Business. The position focuses on student advising, credit processing, events, and student activities at a top-ranked BBA program.


Job Details:

General Notes

As an Equal Opportunity Employer, the McCombs School of Business believes that diversity in our faculty, student, and staff populations is integral to our core purpose of educating leaders that create value for society. We welcome applicants from under-represented groups and those who can demonstrate a commitment to inclusion.

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is diverse, supportive, and challenging. What starts here really does change the world.

To learn more about the McCombs School of Business, please visit


  • Advise students to promote study abroad, discuss planning and prepare for semester study abroad programming. Assist McCombs students while abroad and upon return to UT. Coordinate exchange programs with foreign institutions by corresponding with partners, managing student needs, and administering exchanges from application to grade posting for outgoing students and during orientation and academic advising for incoming students.

  • Coordinate evaluation of records for courses taken abroad, UT course equivalents, and the records database. Coordinate all aspects of grade transfers and reporting from abroad.

  • Provide logistical support: coordinate room reservations, OOEFs alongside Administrative Associate. Hiring, onboarding and supervision of 2-3 student workers per semester.

  • Website updating/management. Maintain visa advice information. Maintain financial aid budgets. Manage Parents Council Semester Scholarship. Coordinate some promotional events (ex: study abroad info sessions and biannual photo contest). Manage the recruitment of returning study abroad students and international exchange students participating in the Global Ambassadors Program. Coordinate scheduling of ambassadors during promotional events. Coordinate, maintain and facilitate the Buddy Program. Manage study abroad information sessions for MAN 101 course.

Required Qualifications

Bachelor’s degree. A combination of three years of experience in coordinating a program or project; experience teaching, counseling, or advising students in an academic program setting; experience in student personnel programs. Must enjoy and be comfortable/proficient in giving presentations. Excellent written and oral communication skills. Ability to collaborate and work in teams. Ability to organize and prioritize constant workload of multiple tasks. Demonstrated accuracy and attention to detail. Demonstrated adaptability.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience living, studying and/or working abroad. Experience advising international students. Experience coordinating international programs. Experience working with Content Management Systems.

Salary Range


Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation. Some evening and weekend hours may be required during special events and peak periods. Ability to travel domestically and internationally periodically.

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.


Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.


Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.


Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.


Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.



The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

  • E-Verify Poster (English) [PDF]
  • E-Verify Poster (Spanish) [PDF]
  • Right To Work Poster (English) [PDF]
  • Right To Work Poster (Spanish) [PDF]



Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2020 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.

Posted 2 Days Ago

Full time


About Us

The University of Texas at Austin is one of the largest employers in the great city of Austin, offering thousands of career opportunities in a wide variety of fields. Deeply committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service.

Additional information for applicants can be found on the Human Resources web page: Applying for Employment . For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178.

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