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Senior Accounts Payable Specialist


This is a Contract position in Coppell, TX posted August 22, 2021.

POSITION DESCRIPTION: The Senior Accounts Payable Specialist is responsible for all work necessary to ensure accounts payable invoices are processed in a timely and efficient manne r and performing other duties as assigned.

In addition to Accounts Payable Specialist responsibilities, performs additional senior-level responsibilities as outlined below.

ESSENTIAL JOB FUNCTIONS: Accounts Payable Specialist Responsibilities: Responsible for all work necessary to ensure accounts payable invoices are processed in a timely and efficient manner; includes reviewing documentation, ensuring proper documentation has been provided and appropriate approvals are obtained.

Ensures all invoices are properly coded with correct account, department, and office or other location to ensure correct allocation of cost.

Accurately maintains records of current IHA vendors, adds new vendor information, ensure timeliness of other updates in system as needed.

Processes AP credit card payments; sends credit card statements out, verifies receipts and posts in accounting software.

Prepares invoice deduction notices, as necessary.

Responds to all vendor inquiries regarding status of invoice payment or other issues.

Reconciles vendor discrepancies and maintains vendor payment terms.

Accurately inputs payment information into IHA system to prepare accounts payable checks; ensures authorized signature is obtained on all checks prior to distribution for payment.

Prints accounts payable reports as needed and maintains all accounts payable files.

Prepares analysis of accounts, as required.

Assists staff accountants with the monthly balancing of Payables to the General Ledger.

Participates in annual financial audit preparation as required.

Ensures timely completion of all accounts payable filing, shredding or other confidential disposition of documents; supports the department by distributing mail or other documents as needed.

Places and tracks service orders for printers and copiers; places and tracks office supply orders.

Processes and tracks patient and insurance refunds in accounting software.

Performs other duties as assigned.

Senior Accounts Payable Specialist Responsibilities: Manages purchases of Gift Cards by IHA locations’ credit card and then sends quarterly report to Payroll.

Is primary processor of IHA lease payments to landlords.

As main contact between AP and landlords, communicates with them if there are any variations in invoices received.

Completes annual work related to 1099 issuance.

Completes IHA applications for credit with vendors.

Gives applications to Controller for approval and signature.

Negotiates favorable vendor pricing.

Primary responsibility for maintaining the monthly sales tax spreadsheet, and then forwarding the file to CFO or VP-Finance for the year-end tax return with the State of Michigan.

Maintains AvidXchange software, adding new locations and accounting codes.

Updates Mekorma Check Signature Software with additions and deletions of authorized approvers.

Trains new Practice Managers in AvidXchange and credit card report process.

Sends month-end closing emails to practices.

Serves as go-to resource and trainer for AP staff.

Creates and updates AvidXchange training guides.

ESSENTIAL QUALIFICATIONS: EDUCATION: Associates Degree in Accounting or equivalent combination of education and experience.

CREDENTIALS/LICENSURE: n/a MINIMUM EXPERIENCE: 4-5 years’ work experience in an accounts payable department for at least a mid-size company.

POSITION REQUIREMENTS (ABILITIES & SKILLS): Knowledge of legal requirements and reporting regulations affecting accounts payable functions.

Proficiency in multi-tasking and meeting sensitive deadlines in a fast-paced environment with a personal commitment to producing the highest quality work and providing extraordinary customer service; demonstrated ability to effectively follow through on assigned projects.

Proficient in operating a standard desktop and Windows-based computer system, including but not limited to, Microsoft Word and Excel, intranet and computer navigation.

Ability to use other software as required while performing the essential functions of the job.

Excellent communication skills in both written and verbal forms, including proper phone etiquette.

Ability to speak before groups of people for training purposes.

Ability to work collaboratively in a team-oriented environment; courteous, professional and friendly demeanor.

Ability to work effectively with various levels of organizational members and external contacts.

Good organizational and time management skills to effectively juggle multiple priorities and time constraints in a fast-paced environment.

Ability to exercise sound judgment and problem-solving skills.

Ability to maintain any organizational information in a confidential manner.

Successful completion of IHA competency-based program within introductory and training period.

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