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Vendor Assistant

Ravi's Import Warehouse

This is a Full-time position in Dallas, TX posted June 7, 2021.

We are looking for a Purchasing Assistant to order based on our company’s needs. Purchasing Assistant responsibilities include researching new vendors, tracking deliveries and updating order records (e.g. dates, invoices and discounts). If you’re familiar with supply chain procedures and know how to create and translate cost analyses, we’d like to meet you. Ultimately, you will make cost-effective purchases and ensure we maintain a fully stocked inventory.

Responsibilities

  • Monitor stock levels and identify purchasing needs
  • Research potential vendors
  • Track orders and ensure timely delivery
  • Update internal databases with order details (dates, vendors, quantities, discounts)
  • Conduct market research to identify pricing trends
  • Evaluate offers from vendors and negotiate better prices
  • Prepare cost analyses
  • Maintain updated records of invoices and contracts
  • Follow up with suppliers, as needed, to confirm or change orders
  • Liaise with warehouse staff to ensure all products arrive in good condition

Skills

  • Work experience as a Purchasing Assistant, Purchasing Officer or similar role
  • Good understanding of supply chain procedures
  • Hands-on experience with purchasing software (e.g. Procurify or SpendMap)
  • Advanced knowledge of MS Excel
  • Knowledge of market research
  • Solid organizational skills
  • BSc in Logistics, Business Administration or relevant field

COVID-19 considerations:
To keep our employees as safe as possible, we are providing masks, gloves and hand sanitizer.

Job Requirements:

  • Facilitate purchasing of non-inventory product
  • Facilitate purchasing of raw materials
  • Operate within local purchasing policies
  • Send purchase orders to vendors
  • Add new items to purchasing system
  • Assist in developing profitable purchasing strategies
  • Expediting of purchase orders under direction
  • Track the status of all purchase orders
  • Maintain address system in the purchasing system
  • Administer purchasing processes to assure correct transactions
  • Maintain proficiency in computerized purchasing/business systems;.
  • Getting quotes, purchasing materials, billing
  • Improve purchasing tools, processes and procedures
  • Create purchase orders of corresponding vendors/suppliers
  • Submit purchase orders and process merchandise returns
  • Assist the purchasing team with diversified administrative tasks
  • Transmit information to factories & purchasing services
  • Entering sales/purchase orders in a timely manner
  • Submit purchase orders to suppliers and transportation companies
  • Prepare purchase orders by verifying specifications and price
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