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Accounts Payable Supervisor

Traditions Health

This is a Contract position in College Station, TX posted August 25, 2021.

Job Description: Accounts Payable Supervisor

Job Summary: The A/P Supervisor is responsible for leading the A/P team and is accountable for their performance and for all activities and operations in the Accounts Payable function for the company. The Supervisor ensures timely and accurate payment of vendor invoices and expense vouchers and maintains accurate financial records and control reports. The Supervisor also prepares statistical reports on key performance indicators in a timely manner to drive efficiencies and maximize the quality of the vendor relationships.

Job Qualifications:

Education: Bachelors degree preferred

Experience: Supervisor: 3 year (Required)

Accounts Payable or Related: 5 years (Required)

Knowledge and Skills:

  • Prior experience successfully transforming business processes through the adoption of automation/digitalization and change management.

  • Minimum of five years experience in a high volume accounts payable department

  • Strong analytical, organizational, written, reporting, and presentation skills required. Ability to communicate with tact and discretion and prioritize matters of importance.

  • Solid working knowledge of Microsoft Office including Word, Excel, and PowerPoint required.

  • Must have demonstrated strong management skills (managing people, processes, and projects), and the ability to work in a team-oriented environment.

  • Must be able to adjust in changing priorities.

  • Knowledge of Microsoft Dynamics GP is a plus.

Transportation: Reliable transportation with valid and current auto insurance.

Travel: None

Environmental and Working Conditions:

Works in a routine office environment. Noise level may be moderately high. Ability to work a flexible schedule and extended hours. Ability to travel locally and some exposure to inclement weather.

Physical and Mental Effort:

Prolonged sitting and some standing are required. Occasional need to lift, pull, carry and push items weighing up to20lbs,to carry laptop computer/peripherals and luggage. Requires working under some stressful conditions to meet deadlines and agency needs. Requires excellent problem-solving skills.

Essential Functions:

  • Supervises department staff and monitors workload to ensure invoices are processed timely and redistribute work if necessary.

  • Process/Review Invoices

  • Review AP activity to prevent duplication of payments / invoices.

  • Reconcile vendor statements; research and correct discrepancies.

  • Review accounting records on a regular basis for possible errors and/or internal control concerns. Make and/or recommend changes as appropriate.

  • Provide resolution to inquiries and payment disputes with vendor contacts and effectively handle issues AP staff is unable to resolve.

  • Ensure AP is compliant with Company policies.

  • Processes weekly check run for multiple entities.

  • Print manual check requests received from Payroll.

  • Measure the productivity of the staff to streamline processes and promote efficiency.

  • Train AP staff to improve, enrich knowledge, and technical skills to increase productivity.

  • Ensure all AP entries are booked in the correct month prior to the close.

  • Assist with month-end close and annual year-end close as necessary

  • Must maintain a strong focus on cross functional teamwork with both internal and external stakeholders.

  • Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing personnel networks.

  • Demonstrate excellent communication skills, professionalism, and promote a positive customer service attitude internally and externally.

  • Perform year end reconciliation and prepare Form 1099s in accordance with current IRS regulations.

  • Maintain W-9 database for all vendors.

  • Perform other duties as assigned.

Benefits:

*Benefit eligibility is dependent on employment status*

  • Competitive Pay

  • Blue Cross Blue Shield Medical Insurance

  • Dental and Vision

  • Company Sponsored Life Insurance

  • Short and Long-term Disability Insurance

  • PTO

  • 401K Matching

  • Continuing Education Opportunities

  • Traditions Health is an Equal Opportunity Employer.

About Us:

Traditions Health is a rapidly growing, innovative provider in home health care and hospice. It is our mission to promote health and independence in the patients we serve, to attract and retain exceptional healthcare professionals and to conduct our business with compassion and integrity. We believe that our core values of Integrity, Compassion, Patient Satisfaction, Team Attitude, Compliance, Professionalism, and Commitment are the foundation of our success.

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