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Executive Assistant/Legal to President

Meador Staffing Services

This is a Contract position in South Houston, TX posted June 26, 2021.

Are you an experienced Executive Assistant with strong legal support background?A client in the South Houston area is seeking to fill a position for an Executive Assistant supporting the President of the organization. The ideal candidate should have experience supprting a C-Level Executive as well as a legal backfround.The ideal candidate must be Spanish bilingual!The ideal candidate will need to have a good understanding of finance and accounting as this person will use Quickbooks in this role.The Expectations In This Role: Perform general secretarial duties including copying, filing, preparing and distributing (internal & external) correspondence, emails, memos and letters.Manage calendar, email, phones and travel scheduling.Prepare agendas, notices, minutes and resolutions for corporate meetings.Research and prepare presentation, reports, graphs, charts, spreadsheets for distribution.Insurance such as; manage litigation claims and various filings responsibilities, assist with legal research related to labels, SDSs, legal product research spreadsheetManage organization and filing of all contracts, legal documents, banking statements, IRS document management, other corporate permanent file informationMaintain and respect highly confidential files, records and other information with complete discretion.Organize programs, events, meetings or conferences by arranging facilities and caterer, issuing information or invitations, coordination speakers and controlling event budgets.Perform and manage any required accounting and insurance related projects and reports (COI, policies, vendor and customer contracts)Assistance in preparation of daily checklist referencing upcoming deliverable dates/appointmentsPrepare expense reports for the President and CFO, Coordinate travel and meeting arrangements for President and CFO, Maintain monthly worksheet on business mileage expenses and prepare monthly expense reports for President and CFOThe Experience Needed: Education and/or Experience – Bachelor’s degree in business administration, finance, accounting or other related discipline or the equivalent combination of education, training, or work experience.5 years related work experience required.Extensive experience with scheduling, maintaining calendars, and travel itineraries required.Prior experience preparing meeting materials or general reports required. May substitute required experience with equivalent years of education.Computer Skills – Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.The Benefits: This position is a DIRECT HIRE opportunity;Hours are Monday-Friday, 8am-5pm;Located in the Southeast Houston area;INCREDIBLE benefits;Company bonus, and much more!Salary is ranging between $65K-$75K/year!The Process: If you are interested and are qualified for this position, please APPLY NOW.Linda is the main contact for this role through Meador Staffing Services and can be reached at our Pasadena location at 713-941-0616.CommittingIf your application matches a position we’re working on, we will contact you for an interview. Until we contact you, continue to check our website for new openings, we post daily.ABOUT MEADOR STAFFING SERVICES: One of our core values is having a heart for the people and the community. We have lived by these values for more than 50 years, by building up the people in our communities through staffing and service to those in need.Job Type: Full-timePay: $65,000.00 – $75,000.00 per yearBenefits:401(k)Dental insuranceHealth insurancePaid time offVision insuranceSchedule:Monday to FridayEducation:Bachelor’s (Preferred)Experience:C-Level Administrative Support: 5 years (Preferred)Legal Support: 3 years (Preferred)Language:Spanish (Preferred)Work Location:One location

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