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Office Manager

Bilfinger North America Inc.

This is a Full-time position in Point Comfort, TX posted August 19, 2021.

Bilfinger is a leading international industrial services provider. The Group enhances the efficiency of assets, ensures a high level of
availability and reduces maintenance costs. The portfolio covers the entire value chain from consulting, engineering, manufacturing,
assembly, maintenance, plant expansion as well as turnarounds and also includes environmental technologies and digital
applications.

The company delivers its services in two service lines: Technologies and Engineering & Maintenance. Bilfinger is primarily active in
the regions Continental Europe, Northwest Europe, North America and the Middle East. Process industry customers come from
sectors that include chemicals & petrochemicals, energy & utilities, oil & gas, pharma & biopharma, metallurgy and cement. With its
36,000 employees, Bilfinger upholds the highest standards of safety and quality and generated revenue of €4.153 billion in financial
year 2018.

Job Summary:

The site Office Manager and is responsible for overseeing all functions including timekeeping activities, cost reporting, invoicing, purchasing, HR, recruiting, and other administrative duties, as necessary.

Duties and Responsibilities:

  • Manage Accounts Payable and Receivable functions for assigned jobsite(s)
  • Train and support team members in their responsibilities of reviewing, approving, and processing invoices from vendors and suppliers
  • Work with customer and Bilfinger Field Team to resolve any outstanding AP or AR issues
  • Train and support team members to ensure payroll is submitted accurately and timely and to ensure payroll are reconciled to customer billings
  • Review PO’s and associated change orders for accuracy and correct cost allocation
  • Review pay requests from subcontractors and ensure completion of process by Corporate
  • Prepare customer invoices weekly/monthly according to the applicable contract terms
  • Manage the processes relating to Lien Waiver, Notice of Intent to Lien, and Mechanic’s Lien and their associated releases per Bilfinger policy and applicable contract requirements
  • Submit for owner approval along with all required documents, and post the billing (AR) in the SAP accounting system
  • Review prime contract (customer) change orders for accuracy and policy compliance
  • Post approved owner change orders in the system
  • Prepare information for corporate accounting for necessary cost accrual or deferral journal entries
  • Ensure unit rate billing is correct and meets applicable contract requirements
  • Assist project manager with cost projection and Job Status Report as necessary
  • Coordinate periodic audit requests with various stakeholders
  • Train and support team member to ensure all the required reports are prepared timely and accurately
  • Ensure effective team coverage for all field accounting, and administrative/clerical duties
  • Manage various ad hoc requests
  • Maintain ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals

Basic Qualifications:

  • Candidate should have 5+ years direct experience in field accounting, finance, business, or related field
  • Two plus years of management experience preferred
  • Bachelor’s degree in accounting or related field preferred
  • SAP experience is preferred
  • Viewpoint experience is preferred
  • Able to train new payroll employees
  • Able to deal with customers (internal and external)
  • Able to exercises independent judgment and evaluation

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