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Office Manager | Executive Assistant

SpawGlass

This is a Full-time position in Harlingen, TX posted April 22, 2021.

A COMPANY OF EMPLOYEE OWNERS.

Our story began in 1953 and is co-authored by Louis Spaw and Frank Glass. We are a Texas-based construction services provider and our purpose is to provide our clients with the absolute best construction experience. At the heart of our organization, is our people, and we strive to fulfill our purpose each day by living the SpawGlass Way: Build Trust, Be Professional, Live Teamwork, Be Passionate and Think Like an Owner.

You will be accountable for providing direct support to the division president, including scheduling and coordinating daily business activities, facilitating effective communication, and supervising building and office equipment maintenance. Additionally, you will lead office staff, interface with owners and subcontractors, and lend assistance to our estimating and operations teams.

What you’ll do * Manage the schedule and work activities for the division president, including project reviews, client meetings, interviews, team member reviews, and travel arrangements * Coordinate office activities comprised of holiday and subcontractor appreciation events* Complete AIA owner contracts when necessary, order bid bonds and insurance, and assist with submitting HUB plans for contracts and preconstruction services* Purchase office supplies, manage company-issued phones, and reconcile expenses * Oversee building, property, and office equipment maintenance, and negotiate contracts* Serve as a liaison for outside organizations and senior-level team members* Generate written correspondence for the division president as needed What you bring to the team * Administrative experience in the construction or construction-related industry* An understanding of construction terminology, subcontracts, change orders, and job costing information is a plus* You are direct in your communication and flexible with unexpected challenges* A mindset of continuous learning SpawGlass is an Equal Opportunity Employer.

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