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Office Manager

HAP Investments

This is a Contract position in Mesquite, TX posted January 9, 2023.

Office Manager
– Part Time (hours to be determined) Responsibilities / Duties: Office Appearance & Function: Responsible for the appearance and function of the office including cleanliness and tidiness, keeping fully stocked supplies and materials, and coordinating with all vendors to provide services and items to the office Responsible for IT function performing simple IT duties and outsourcing complex needs to a 3rd party.

Human Resources: PTO Tracking
– ensuring that all employees submit PTO requests and go through the approval process, then record their time off accurately.

Onboarding
– ensure that incoming employees complete all necessary paperwork, are provided with all necessary equipment Offboarding
– ensure that outgoing employees complete all necessary paperwork and all company property (intellectual or physical) is returned to company.

Job Posting
– when necessary, create job postings and organizing incoming applications.

Work in tandem with hiring manager to schedule interviews and facilitate a professional application experience.

Admin/Clerical Work: Incoming and Outgoing Mail/Shipping services
– facilitate the organization of incoming mail ensuring it is logged and provided to the correct recipient, coordinate the use of a same day messenger service when needed, create/print/drop off any and all fedex packages in need of shipment.

Occasionally scheduling/calendaring for C-Suite Level Executives, staff-wide meetings.

Ad Hoc Projects: Be a “Go-Getter” when it comes to projects assigned directly by C-Suite level staff as they need ad-hoc assignments completed

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